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Travel expense accounts are open to the public and must be able to sustain the test of public review. When planning and paying for travel, economy, prudence and necessity are of primary concern.
The use of State funds to accommodate personal comfort, convenience, and taste is not permitted. Further, travelers and travel planners must seek ways to reduce the cost of travel. General Lodging Regulations The maximum reimbursable lodging rates listed in U.
The lodging rates are room rates—not per person rates. The university will reimburse a traveler for the actual amount charged by a lodging facility for the room up to the maximum rates listed for the city where the traveler spent the night, plus taxes, fees, resort fees, and surcharges charged by the lodging facility.
Room rates incurred beyond these maximum rates will not be reimbursed, and taxes and surcharges will be pro-rated based on the maximum allowable rate. There are a few exceptions: A written justification for the exception must be completed on the Travel Authorization form. Clear justification must include sufficient documentation showing alternative cost comparisons justifying the exception.
The cost comparisons must include the name and complete address of the three 3 hotels—including zip code—used for the cost comparison.
Number of persons in a hotel room Generally, when two or more travelers stay in the same room, the allowable lodging rate is the destination room rate plus the amount charged by the lodging facility for the additional person. In other words, if two travelers share a room, each is NOT allowed the maximum rate—unless approval is granted in writing by the department designee; one traveler is allowed the maximum lodging rate plus the additional cost of the additional person.
The itemized hotel receipt must show the additional charge separately from the room charge. If the hotel bill indicates that more than one person stayed in the room, a written explanation must be provided, along with the rate difference between single and double rates or additional fee charged by the hotel.
For non-luxury conference hotels, the University CFO may approve in advance lodging rates that are less than the lodging guideline applicable to the travel destination multiplied by the number of official business travelers in the room. Please submit your request at least two weeks prior to travel to ensure approval.
This request for approval must be received in our office three 3 weeks prior to actual trip. Alternative Lodging When lodging other than hotels and motels is used, e.
The comparison Statement should show the total cost for using the alternate accommodations and length of contract, the cost of the alternative accommodations, and net savings. Use of the State-sponsored Travel Charge Card is encouraged to secure room confirmations.
Actual advance payments using the travel charge card program will not be reimbursed prior to the trip. If circumstances make advance payments a necessity, advance payments are limited to one night deposit for direct bill payments. Direct Agency Billing of Lodging Expenses Direct agency billing of lodging expenses rates, taxes, and surcharges only incurred during overnight travel is permitted.
Documentation supporting direct bills must include the name of traveler, dates, and purpose of travel. Reimbursement Requirements Traveler Name is on the Folio Submit with the original travel voucher the original, itemized hotel bills obtained at time of checkout, and other supporting receipts for lodging expense.If you are a tenant searching for legal services, please contact your local legal aid office.
NHLP does not provide direct legal services. For information about your rights as a tenant in federally assisted housing, see our resources page. Your search for great deals and coupon savings ends here.
Find the best bargains and money-saving offers, discounts, promo codes, freebies and price comparisons from the trusted Slickdeals community. If you have received or won a travel voucher then you are lucky because you are about to take on a free or discounted trip!
Travel vouchers can also be bought from a travel agency, given by your employer, and it can even be won in a competition. Specific test accommodations should be related to the functional limitations.
For example, a functional limitation might be impaired mobility, due to loss of a hand, which prevents the test-taker from writing, typing, and recording answers. The Hunt is a community that tracks down the items you covet.
Snap a picture of what you're looking for and get personalized shopping suggestions. Russian tourist voucher also known as a Russian tourist invitation is a formal document required to get a Russian tourist visa.
You can order your Russian tourist voucher online. The process is quick and secure. The name of the hotel in my voucher differs from the name of the hotel .