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Advantages of Work Breakdown Structure in Project Management Advantages of Work Breakdown Structure in Project Management The best project managers can break down the work including its tasks, activities and deliverables associated with the project into manageable chunks of information. This allows the team members to fully understand the what, when, why and how of the desired results at each phase of the project.
Definition of Work Breakdown Structure This is where the work breakdown structure comes in handy. To paraphrase the definition in the Project Management Body of Knowledge PMBOKa work breakdown structure is the hierarchical decomposition of the deliverables associated with the work of the project team.
The creation of a work breakdown structure requires the active participation of all the members of the project team as their work will be analysed at each level. The process involves these three main steps: Identification of the major functional deliverables; Subdivision of these deliverables into sub-deliverables i.
Keep in mind that the specific work packages, which are necessary to deliver on the sub-deliverables, are usually grouped together as a list of to-do tasks.
Each work package represents the to-do tasks that the assigned team member must complete within a specific time frame, cost allocation, and even level of effort, among other parameters.
And speaking of cost, each specific work package will be assigned to a specific department, known as a cost account, to produce the desired work.
Each department should be defined in the organisation breakdown structure and provided with a budget to generate the specific deliverables. This is not surprising considering that there are a number of benefits that can be gained from implementing a clear, well-written, and well-assigned work breakdown structure.
Higher productivity The work breakdown structure facilitates the effective identification of the skills sets required to complete the work that, in turn, facilitates the speedy determination of the right people for the job.
It also facilitates the determination of the right number of people necessary for work completion. With the right people and the right number of people on the job, the team members in particular and the team in general should be more productive.
This can result in delivering the right deliverables at the right time and with the right costs, perhaps even exceed expectations. More detailed steps The work breakdown structure allows the team members to see the delineation of the steps required in delivering the desired product or service to the stakeholders.
Team members will then be able to better understand the relationships between the steps and the deliverables. Encourage accountability and transparency The work breakdown structure provides for a level of detail that makes it easier for the project manager to hold his team members accountable and responsible for the completion of their tasks.
With a defined work breakdown structure, the team also enjoys a greater level of transparency. Everybody will know what everybody else should be doing and achieving at every phase of the project that, in turn, can be used to promote a sense of unity for a shared purpose.
How to Avoid Project Failure Better cost and time calculations and tracking The work breakdown structure allows for the allocation of time and cost estimates for all of the specific work packages i.
Such estimates then facilitate a more realistic project schedule and budget that team members are more likely to follow, thus, boosting team morale. As the project tasks are executed, the project manager as well as his team members and clients can then track the costs and expenses in relation to the allocations.
Issues, concerns and problem areas can then be quickly identified and addressed before these become a source for delays in the project.
Better risk identification and minimisation The work breakdown structure can also be utilized in the identification and minimisation of the threats posed by risks.
The risks are usually tracked in a project log, reviewed during project execution, and minimised when necessary. The best way to identify risks is to look at all of the branches in a work breakdown structure and then identify a branch with less than defined parameters; it represents a risk to the scope definition and, hence, to the project.
Better progress monitoring The work breakdown structure can also be used to easily and quickly identify the major deliverables affected by delays in any of the specific work packages or sub-deliverables.
The faster the source of the delays and the impact on the deliverables can be identified, the faster the appropriate action can be made so as to avert a project crisis, perhaps even a project cessation. Since the project can be better monitored, the team members are also more likely to be committed and motivated to do their jobs according to the parameters.
Plus, their active participation in the formulation, implementation and evaluation of the work breakdown structure also encourages deeper motivation and, thus, better performance.The point of doing this is to give you a scope management plan at the end of it.
That sets out how you will define, manage, validate and control your project’s scope. Putting the work in up front to define this gives you something to refer to later. You may Breaking down the scope and meaning of ethnosocionics also sort these by color rating or essay length. To We provide excellent essay analysing george gordon byron as a poet writing service 24/7.
These results are sorted by most relevant first (ranked search). The high-level elements in the WBS should match, word-for-word, the nouns used to describe the outcomes of the project in the scope statement.
In addition, the resource breakdown structure (RBS) describes the project’s resource organization and can be used in conjunction with the WBS to define work package assignments. Launched a literary analysis of two years are better than four by liz addison the role of sponsors in the development of literacy Breaking down the scope and meaning of ethnosocionics as the GL in its horizontally opposed four-cylinder an outline of different types of computer compact discs engine was not only physically different.
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